Privacy Policy

1. Introduction

Sweet Assign respects your privacy and is committed to handling personal data responsibly, transparently and securely.

This Privacy Policy explains how personal data is collected and used when you visit the Sweet Assign website or submit a request for a product demonstration.

Sweet Assign is currently a pre-launch product operated by Dario Tasende in the Netherlands. Sweet Assign is not currently operated through a separately incorporated legal entity.

2. Data controller

For the purposes of the General Data Protection Regulation, or GDPR, the data controller is:

Dario Tasende
Operating under the name: Sweet Assign
Country: The Netherlands
Email: sweetassign@gmail.com

Questions about this Privacy Policy or the processing of personal data can be sent to the email address above.

3. Personal data we collect

Sweet Assign collects personal data only when you voluntarily submit the demo request form.

The form currently collects:

• Your name.
• Your email address.

Sweet Assign does not currently provide public user accounts, online subscriptions or payment functionality through the website.

4. Why we use your personal data

Your name and email address are used to:

• Respond to your demo request.
• Contact you to arrange or discuss a Sweet Assign demonstration.
• Answer questions about the product.
• Follow up with you in relation to your request.
• Maintain a record of relevant business communications.
• Protect Sweet Assign against misuse, fraud or legal claims.

Your personal data will not be sold to third parties or used for unrelated advertising.

5. Legal basis for processing

Sweet Assign processes your name and email address because:

• Processing is necessary to respond to your request and take steps at your request before potentially entering into a business relationship.
• Sweet Assign has a legitimate interest in responding to enquiries, presenting the product to potential business customers and maintaining relevant business communications.

Sweet Assign does not rely on consent to process information that is necessary to respond to a demo request.

If Sweet Assign introduces an optional marketing newsletter in the future, separate consent will be requested before sending marketing emails unrelated to your original enquiry.

6. Is providing your information required?

Providing your information is voluntary.

However, Sweet Assign requires your name and email address to identify your request and respond to you. If you do not provide this information, Sweet Assign will not be able to contact you or arrange a demonstration.

7. How we receive your information

Sweet Assign receives your personal data directly from you when you complete and submit the demo request form.

Sweet Assign does not purchase contact lists or obtain your information from data brokers.

8. Sharing personal data

Sweet Assign may share or make personal data accessible only to service providers that are reasonably necessary to operate the website and respond to enquiries.

These may include:

• Website hosting providers.
• Form-processing or website infrastructure providers.
• Email and communication providers.
• Security and technical-support providers.
• Professional legal or accounting advisers, where necessary.

Sweet Assign currently uses Gmail to receive and manage communications sent to sweetassign@gmail.com.

Service providers may process personal data only as necessary to provide their services.

Personal data may also be disclosed where Sweet Assign is legally required to do so or where disclosure is necessary to establish, exercise or defend a legal claim.

Sweet Assign does not sell, rent or trade personal data.

9. International transfers

Some website, infrastructure or email providers may process information outside the European Economic Area.

Where personal data is transferred outside the European Economic Area, Sweet Assign will rely on an appropriate legal transfer mechanism where required, such as:

• A European Commission adequacy decision.
• The EU-US Data Privacy Framework, where applicable.
• Standard Contractual Clauses approved by the European Commission.
• Another transfer mechanism permitted under applicable data protection law.

10. Data retention

Demo-request information will generally be retained for no longer than 12 months after the most recent relevant communication.

Information may be retained for a longer period where:

• Discussions develop into an active business relationship.
• Retention is required by law.
• The information is necessary for security or fraud-prevention purposes.
• The information is necessary to establish, exercise or defend a legal claim.

When personal data is no longer reasonably necessary, it will be deleted or anonymised.

11. Cookies and similar technologies

Sweet Assign does not currently intentionally use advertising cookies, tracking cookies or privacy-sensitive analytics cookies.

The website may use strictly necessary technical functionality required to:

• Load and secure the website.
• Prevent misuse.
• Submit the demo request form.
• Maintain the basic operation of the website.

If Sweet Assign introduces analytics, advertising, behavioural tracking or other non-essential cookies in the future, this Privacy Policy and the website's cookie controls will be updated before those technologies are activated.

12. Data security

Sweet Assign takes reasonable technical and organisational measures designed to protect personal data against:

• Unauthorised access.
• Accidental loss.
• Misuse.
• Alteration.
• Unlawful disclosure.
• Destruction.

Access to demo-request information is limited to the operator of Sweet Assign and service providers that require access to provide their technical services.

However, no website or electronic communication system can be guaranteed to be completely secure.

13. Your privacy rights

Subject to the conditions and limitations of applicable data protection law, you may have the right to:

• Request access to your personal data.
• Request correction of inaccurate or incomplete personal data.
• Request deletion of your personal data.
• Request restriction of processing.
• Object to processing based on legitimate interests.
• Request a portable copy of certain personal data.
• Withdraw consent where processing is based on consent.
• Lodge a complaint with a data protection authority.

To exercise a privacy right, contact: sweetassign@gmail.com

Sweet Assign may request reasonable information to confirm your identity before processing a request.

14. Complaints

You have the right to submit a complaint to the data protection authority responsible for your country.

In the Netherlands, the relevant supervisory authority is the Autoriteit Persoonsgegevens, also known as the Dutch Data Protection Authority.

You are welcome to contact Sweet Assign first so that an attempt can be made to resolve your concern directly.

15. Automated decision-making

Sweet Assign does not use personal data submitted through the demo request form for automated decision-making or profiling that produces legal or similarly significant effects.

16. Children

The Sweet Assign website and product are intended for hotels, hospitality professionals and other business users.

They are not directed at children, and Sweet Assign does not knowingly collect personal data from children through the demo request form.

17. Third-party websites

The Sweet Assign website may contain links to external websites or services.

Sweet Assign is not responsible for the privacy practices, security or content of external websites. Visitors should review the privacy policies of those services separately.

18. Changes to this Privacy Policy

This Privacy Policy may be updated when:

• The website changes.
• New forms or features are added.
• Analytics or other technologies are introduced.
• Sweet Assign begins offering user accounts or paid services.
• Sweet Assign is registered as a business or incorporated as a legal entity.
• Legal requirements change.

The latest version will be published on the Sweet Assign website with an updated revision date.

19. Future business registration

Sweet Assign is currently a pre-launch product and is not operated through a separately incorporated legal entity.

If Sweet Assign is registered as a business or transferred to a company or another legal entity, this Privacy Policy will be updated to include the relevant registered business information and updated contact details.

20. Contact